General Meeting Information
Date: April 28,
2025
Time: 2:30 PM - 3:30 PM
Location: Conference Rooms A&B and Zoom
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Agenda
Time Topic Purpose Discussion Leader 2:30 Call to Order
I/D - Jin Huang (Chairperson)
2:30-2:35 Roll Call
I/D/A - Maliah Kenoly (Secretary)
2:35-2:40 Public Comments
I/D All 2:40-2:45 Advisor Announcements
I/D Advisors 2:45-2:46 Short Check-In:
If you were a spring flower today, which one would you be and why? Drop your floral alter ego in the chat!
Time: 1 min
I
- Jin Huang (Chairperson)
2:46-2:50 Business Item 1
Committee Updates
This item is to provide updates on all committees, with a focus on the progress of intern recruitment.
Time: 4 min
I
- Jin Huang (Chairperson)
- Elizabeth Tsai (Chair of Club Affairs)
2:50-3:05 Business Item 2
Spring Club Day Discussion
This item is to discuss the planning, logistics, and promotional strategies for Spring Club Day, including event theme, timeline, and club participation.
Time: 15 min
I/D
- Allison Trinh (Chair of Programs)
- Eric Nguyen (Vice Chair of Programs)
- Dayna Swanson (Advisor)
3:05-3:25 Business Item 3
New/Reactivated Club Applications
This item is to review new club applications, provide feedback, and decide on approval and next steps.
Time: 20 min
I/D
- Elizabeth Tsai (Chair of Club Affairs)
3:25-3:30 Public Comments
I/D
All 3:30 Adjournment
A
- Jin Huang (Chairperson)
A = Action
D = Discussion
I = Information -
Minutes [DRAFT]
Call to Order
Jin called the meeting to order at 1:30 PM.
Roll Call
- Kaung - present
- Amelia - present
- Elizabeth - present
- Dinara - present
- Audrey - present
- Eric - present
- Allison - Absent
- Jin - present
- Cecilia - present
Public Comments
- Thank you to everyone for having an amazing Club Day!
Advisor Announcements
- If planning any events the rest of the quarter, information needs to be given out today. Please let me know the dates and times asap.
- Maritza: New Flea Market liaison and in the process of transitioning her into the new role. Still stuff in the ICC office so please bring whatever is in the chamber closets, cabinet, desks etc. If you ever get complaints
Committee Updates
- Finance: Financial orientation meeting (will be finalized by next with and will provide updates).
- Admin: Committee meeting to discuss forms and docs that need to be updated on the website.
- Marketing: Meeting next Friday at 9am.
- Kaung: Resource Fair May 2, 2025; Empowerment Conference (high schools and graduating students)
Spring Club Day Discussion
Recap Discussion with upcoming events
What went well
- Performances were a major highlight; lots of clubs signing up for Club Day.
- Prep went well and set up on time
- More experienced with Club Day prep; Weather was great
- So many clubs showed up; great visibility of clubs in the main quad
- Clubs got tables quickly; many clubs checked in early.
Improvements
- Complaints about other clubs; no homemade food is allowed (district policy)
- More interns for support with tear down and cleanup
- Be more informed about procedures when dealing with club complaints.
- Prepare marketing materials ahead during the quarter before is important.
- Borrow cameras for club day marketing materials for Club Day
- Audio issues
- Need clear definition of roles; check in, rounds to check on clubs, water, tables etc. ,
- No decorations; if wanting more engagement at the ICC table make sure to have the wheel done
- Figure out a way to get a photo earlier in the event and announce so everyone can hear; transitions as well.
Cultural Day / Carnival Day Discussion- If we don't hear anything by this week we may need to pass on both events due to needed contracts that need to be completed in advance and may not have enough time.
- ICC (Reservations) DASG (Food Trucks)
New/Reactivated Club Applications
- Business Simulation Game Club
- Status: Rejected
- More clarity in the "Purpose of Club" such as "various areas" phrase used.
- Kaung motioned to reject -- purpose is too similar to PBL club
- Audrey seconded th emtoion, no objections.
- Latinx Student Union at De Anza
- Status: On Trial
- Club has existed in the past; last academic year the club went on trial
- Kaung motioned to approve, Cecilia seconded the motion, no objections.
- Arm Bar Wrestling Club
- Status: Tabled
- Question of whether there is professional training available to ensure students are being safe. If someone gets injured, who will be responsible?
- Need to reach out to athletics to learn more about the liabilties to consider.
- Kaung motioned to table the club app, Dinara seconded the motion, no objections.
- Audrey motioned to take a 5 minute recess, no objections.
- Core Consulting Group
- Status: Tabled
- Need more information regarding consulting; need new advisor, no objections.
- Needs to send out proof of connection to outside businesses, companies, chapters etc.
- Speed Cubing Club
- Status: On Trial
- Needs constitution revision of Purpose
- Interesting concept.
- Kaung motioned to approve, Audrey seconded the motion, no objections
- Geo Research Club
- Status: On Trial
- Kaung motioned to approve, Audrey seconded the motion, no objections.
- Black Hole Binary Club
- Status: On Trial
- Audrey motioned to approve, no objections.
- Math Bridge Club
- Status: Tabled (need more information)
- Math Club and MITS as well as Tutoring Club
- Need background and/or outline
- Know more about the officer credentials, experience, narrow their focus.
- Kaung motioned to table Math Bridge Club, if can't reach out to next meeting please reach out to Kaung (Chair of ICC Equity).
- Audrey seconded the motion, no objections.
- Applied Data Analytics
- Status: On Trial
- Kaung motioned to approve, Audrey seconded the motion, no objections.
- Visual Marketing Club
- Status: On Trial
- Audrey motioned to extend the meeting by 10 minutes, no objections.
- Amelia motioned to approve, Audrey seconded the motion, no objections.
Public Comments
- None
Adjournment
- Jin adjourned the meeting at 3:38 PM.