November 4, 2024

I. Call to Order

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Welcome

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Approval of Agenda and Minutes from October 28th, 2024.

Jayanti Roy moved, LK Singh seconded to approve both agenda and minutes. No objection. Agenda and minutes approved by unanimous consent.

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Public Comment 

Kerik Von Kaay, La Voz News Media Group, reported that the news group was doing well, having fun, and winning awards. 

La Voz editors and staff went to the Journalism Association of Community Colleges NorCal conference, JACC, on Oct. 26 held at San Francisco State University. The team won 27 awards that included First place for editorial and Meritorious awards for their staff.

Congratulations to the team.

https://lavozdeanza.com/news/2024/11/01/la-voz-receives-27-awards-at-fall-norcal-journalism-conference

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II. Consent Calendar

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None

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III. Needs and Confirmation

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District and College Needs (Attachment)

GE Review Committee membership was approved last week. Need volunteers to represent the different GE areas and counselors. Fill out the Request to Serve Form on the Senate website. The articulation officer is automatically a member. Student representatives will be appointed by DASG.

COOL Committee has several openings.  Need representation for those areas

Tenure Review At-Large Representatives is an ongoing need.

Common Course Numbering Phase II Convenings Volunteers still needs volunteers from the anthropology and sociology departments. Faculty selected for the work group included Caitlin Kepple, Astronomy and Carol Cini, History. 

Erik Woodbury will coordinate with the two other quarter schools, Foothill and Lake Tahoe, to make sure that there will be representation to work on the templates. Erik will reach out to ASCCC to get a list of faculty selected to work on the CCN Convenings.

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Confirmations 

Exemplary Program Nomination

The Senate sent out a call for nominations for the ASCCC 2024-25 Exemplary Program Award. The theme for this year’s award  is: Integrating, Advancing, and Sustaining Open Educational Resources for Access and Equity.

Sukhjit Bob Singh submitted a nomination for the CIS, Computer Science Management Program.

Shagun Kaur moved to submit the Management Program for the ASCCC 2024-25 Exemplary Program Award. Cynthia Kaufman seconded. No objection. Motion approved.

Erik Woodbury will work with Bob Singh to write the letter and submit the application due November 10.

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IV. New & Continuing Business

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Quick Notes:

FDA Board Meeting tonight. Erik highlighted on the agenda an update on Measure G that included pictures of the Flint Center demolition.

This week’s Campus Quick Notes reported some large ZTC grants the college received for a number of programs. Sam Bliss added that the college will be getting more. 

There has been a great deal of work by faculty and departments. Erik especially acknowledged Shagun Kaur for all her work.

Shagun Kaur: congratulations and kudos to everyone, especially adjunct faculty in chemistry, math, and biology who went above and beyond to help with the work.

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Review of Resolutions for consideration at ASCCC Fall Plenary

The Senate highlighted and discussed some of the resolutions to be debated and voted on by academic senate delegates at the ASCCC Academic Senate Fall Plenary Session held on November 7, 2024.

101.01 F24 Adopt Using Outcomes for the Course Outline of Record in Title 5 

There were some faculty that disagreed with this resolution. They do not think that it was redundant to have both Course Objectives and SLO on the COR and the course syllabus. Some colleges in other states and outside the US do not recognize SLO. They want to see exactly the list of topics taught to see how that may be equivalent to their courses to consider those classes for transferable units.

There were two guiding principles, the accreditor ACCJC wanted to see the student learning outcomes, whereas Title V wanted to see the learning objectives. Currently, De Anza is doing both. If this resolution passes, only the SLO would be required. This may cause some confusion in updating curriculum as it departs from what the college is currently doing.

Some people suggested finding a way to combine both, what is taught in the class and assess what students learned in the class. Some people believed that learning objectives and learning outcomes were completely different. However, there are schools that treat objectives and outcomes as interchangeable.

*+105.04 F24 Support the Establishment of Guidance for Course Syllabi

There were mixed opinions regarding this resolution that have ASCCC develop and publish syllabus guidelines. Some people questioned the need for such guidelines while others pointed out that there are schools with less resources than De Anza. This could be a useful tool for those institutions.

*+105.02 F24 Encouraging Funding for Printing Lab Manuals to Achieve Zero Textbook Cost (ZTC) 

Shagun Kaur strongly supported this resolution.

*+105.03 F24 Encouraging Transparency and Eliminating Automatic Billing Practices in Course Material Access

Support for this resolution.

*+113.01 F24 Legislative Advocacy to Restore Student Choice on English and Math Courses

Allowing community college districts to offer pre-transfer level English math and for STEM majors, math classes, courses below calculus. students have the choice of taking said courses when they are requested and local college data supports the value of said courses. CS and UC faculty from the affected disciplines recommend the additional preparation students receive.

This resolution addresses  some of the problem caused by AB 705 and AB 1705

Veronica Acevedo and Lisa Mesh completely supported it. They pointed out the current inequity that allows UC and CSU students to take prep classes like pre-calculus while community colleges cannot.

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Request for Support: International Collegiate Programming Contest (1st)

Computer Science & Information Systems Department hosts for Regional ICPC Contest November 16th

Mary Pape requested Academic Senate support for the Pacific Northwest Regional competition for the International Collegiate Programming Contest on Saturday, Nov. 16. De Anza will be hosting this contest for the second time. The first time was in February. The competition organizers found the De Anza lab and campus to be especially comfortable and welcoming that they selected the school to host again.

This is a prestigious annual event that is hosted across multiple sites simultaneously. The PacNW region will have four other sites besides NorCal (De Anza): Oregon, Washington, British Columbia and Hawaii. There will be other regionals concurrently as well across other states. Our site will be the largest in all of PacNW and will bring the brightest programmers from most Bay Area and Sacramento region colleges to compete against each other. They include 4-year colleges like Stanford, UCB, UCD, UCSC, SJSU, SacState, Chico State, CSU Monterey. 

De Anza's Competitive Programming Club (CPC) has been participating in this contest against four-year colleges and universities. The teams did well  in 2021 and again in 2023. The 2023 team advanced to the North America Championship round in Orlando to compete against the top 50 schools. De Anza was the only two-year school ever invited and the team did quite well.

As the host site, De Anza is allowed to sign up with 10 teams, i.e. 30 students, across both divisions. To prepare for the competition, students will be working on their skills and ability on programming, creative thinking, and problem solving.

They need to raise $5,000 for materials, prizes and food – as over 200 people will attend including contestants, coaches, contest organizers and student volunteers. The organization contributed $1200 toward the event. The department has been coordinating with the Foothill-De Anza Foundation to raise additional funds online. They plan to work with the foundation and the administration to establish an ongoing account to support this event.

Mary requested the Academic Senate to sponsor this event and support funding for brunch, snack, and dinner. She requested $200.

Cynthia Kaufman moved to support the event with $200. 

The outstanding needs for the event was $3000. They are still fundraising with corporate sponsors. A lot of the CIS faculty helped support the February competition.

Veronica Acevedo amended the motion for the Academic Senate to contribute up to $1000 to support this event, as needed. Jayanti Roy seconded the amendment

No objections. Motion passed as amended.

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Thoughts on developing a college and/or district "AI use" policy/guidelines

Last week the AI work group gave a presentation on their work. Foothill published in their website over the summer guidelines with respect to academic dishonesty and AI.  Erik Woodbury showed a document with recent discussion at the Foothill Academic Senate. 

Currently at Foothill and De Anza individual instructors create their own policies This creates confusion for students. Foothill used AI to come up with four different levels of options for faculty to state their policy regarding how AI can or could not be used in their class. 

Level 1 (Closed): No AI Use Permitted. 

AI tools are strictly prohibited in all aspects of coursework, assignments, and assessments. 

Level 2 (Restricted): Limited AI Use for Specific Purposes.

AI may be used only for specific, instructor-approved tasks (e.g., grammar checking or citation formatting). 

Level 3 (Conditional): AI Use with Attribution and Transparency. 

Students may use AI tools to assist in specific aspects of their work, provided the AI’s contributions are clearly disclosed. 

Level 4 (Open): Full AI Integration Allowed.

AI use is permitted throughout the learning and assessment process without restrictions. Students may freely leverage AI tools as part of their work while appropriately citing sources. AI-generated work may not be represented as independent thought when assessments require personal analysis or reflection.

This can be a good starting point for faculty needing such guidelines to set their AI use policy. However, that would result in different use policies. It will take time and collaboration to develop a comprehensive district policy. The next step was to form a task force with AI experienced people from both campuses. The membership could start with the Friday AI group that LK has been active in.

People were asked to take time to reflect upon this issue and decide how the Senate should proceed. The Senate will continue the conversation in the upcoming meetings. They were not ready to make a decision.

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GE Committee Development

The Senate approved the Charge and Membership in previous meetings. The last item is the Timeline discussed in this meeting. They also updated the wording for the preamble. The final updates are in the Working File. The committee will be reporting back to the Senate each month starting in the winter quarter. The committee will complete their work by fall 25.

Cynthia Kaufman moved, Mary Pape seconded to adopt the timeline. No objections. Timeline approved.

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Good of the Order

James Adams: The library has 200 wifi hotspots for loan to students. Direct students to the library. They just sign a contract to checkout the hotspot for an entire quarter.

Go vote. Tomorrow, for those who haven't already.

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Adjournment

James Tallent moved, Cynthia Kaufman seconded to adjourn. No objection.

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Attendance

In person

Erik Woodbury, So Kam Lee, Mary Pape

Veronica Avila Acevedo, James Adams, Viviana Alcazar, *Sam Bliss, Megan Brophy, Umar Douglas, Mark Hamer, Kevin Glapion, Cynthia Kaufman, Shagun Kaur, Sherwin Mendoza, Lisa Mesh, Christian Rodriguez, Jayanti Roy, Lakshmikanta "LK" Sengupta, Sukhjit Bob Singh, Leah Smith, James Tallent, Lianna Wong, Christina Wright

Online

Mary Donahue, Mark Landefeld, *Aura Ozturk, Ravjeet Singh

Absent

*Deborah Armstrong, Lauren Gordon, Dawnis Guevara